Industry
Vercentlabs ERP for Professional Services
Vercentlabs Projects computes live gross margin from approved labor, expenses, and real procurement actuals against contracted revenue — while the project is still open, not after it closes.
Connected modules for this model
What it is
Project-based and professional-services businesses typically track delivery in a standalone PM tool or spreadsheets, with financial tie-back to project profitability handled manually and well after the fact. Vercentlabs connects the two directly: a project links to billing method (fixed price, time & material, milestone, or non-billable) and, where relevant, a Sales order; approved timesheets and expenses — with the person who logged them blocked from self-approving — feed a live gross-margin calculation against contracted revenue; and real procurement actuals linked to the project flow into that same margin number, not a separate spreadsheet.
Operating pressure register
What makes professional services operations hard without a connected system
- 01
Don't know which projects are actually profitable until the project is over
- 02
Timesheet-to-billing is manual and leaky
- 03
Resource utilisation is a guess, not a number
- 04
Project procurement isn't tied to project budgets
Operating stack
Which modules carry the work, and why.
This is the actual module stack for the operating model—not a generic list of everything the ERP happens to contain.
Projects
Tracks tasks, timesheets, budgets, and live gross margin — computed from approved actuals, not a static report.
Accounting
Receives idempotent billing-milestone handoffs and posts the resulting invoice — no duplicate billing risk on retry.
HR & Payroll
Supplies the workforce data timesheets and cost rates draw from, under the same self-approval-blocked governance.
Evidence ledger
What's real today
Claims on this page stay bounded to implemented or evidenced capability. The ledger makes those claims inspectable instead of burying them in marketing paragraphs.
- 01VERIFIED
Project profitability is computed live from approved labor, approved expenses, and real procurement actuals against contracted revenue while the project is still open.
- 02VERIFIED
The person who logs a timesheet entry cannot approve their own entry — self-approval is blocked, not just discouraged.
- 03VERIFIED
Billing milestones use idempotency keys, so the same billing event can't be entered — or double-billed — twice.
Decision room
Different buyers inspect different risks.
The same system reads differently to operators, finance, leadership and implementation owners. This section keeps those perspectives explicit.
CEO / Owner
Margin, control, and whether the business can grow without the wheels coming off.
Time-bound, scoped role assignments mean an owner can grant real access — to a specific company, branch, or department — without handing out all-or-nothing admin rights.
CFO / Finance Head
Costing accuracy, an audit trail that holds up, and a close that doesn't depend on tribal knowledge.
Every audit log entry is immutable at the database level — a Postgres trigger rejects UPDATE and DELETE even against application bugs, not just a UI restriction.
HR Leader
Whether payroll can be defended in an audit, and whether HR data still lives in a spreadsheet.
Payroll runs require a different approver than the preparer, and leave requests cannot be approved by the person who submitted them — enforced in the code, not left to policy.
Buyer questions
Questions professional services buyers ask
Direct answers to the operational questions that usually surface once an industry-specific ERP evaluation becomes serious.
Does this replace the PM tool our team already uses and likes?
Vercentlabs Projects is positioned as the finance and operations layer underneath project delivery — task and timesheet tracking, budget versioning, and live margin — not a general-purpose project-management replacement. If your team's PM tool handles day-to-day task collaboration well, the value here is connecting that work to real financials.
Can it handle mixed billing models — fixed price, T&M, and milestone — across different clients?
Yes — billing method is set per project (fixed price, time and material, milestone, or non-billable), so a services firm running different commercial models across its client base doesn't need a workaround.
Is there a mobile app for logging time in the field?
Not today — Projects has no native mobile presence, which is a real gap for field-based time entry. Time tracking is a browser workflow, not a phone app.
Who can approve a consultant's logged hours?
Not the consultant who logged them — self-approval is blocked structurally, so the cost data feeding the live margin calculation is never self-certified by the person who created it.